1. Purpose.  The purpose of this document is to provide Project Healing Waters Fly Fishing, Inc. (the Organization, PHW, we, us, our) policy on donor privacy.

2. Cancellation.  This is the original document.

3. Significant Changes.  Not applicable.

4. Applicability.  This Policy applies to our current and prospective Employees, Volunteers, others who hold themselves out to be working for, or in conjunction with, the Organization (our Representatives), and our Participants.  This policy explains our practices for collecting, disclosing, and protecting the personal information of our donors received through our website, the phone, email, mail, and/or any other medium.  By submitting information to PHW or to any of its staff or volunteers, you consent to the terms and conditions of this policy.

5. Policy

a.  PHW is committed to protecting the privacy of our donors and does not collect information about them, other than as described below.

b. What constitutes personal information?  “Donor personal information” is any information that identifies donors—such as their names, addresses, telephone numbers, and email addresses.

c. PHW collects donor information in the following ways:

• PHW may collect donors’ names, mailing addresses and email addresses in response to inquiries from donors submitted on the website, in person, by phone or email.
• PHW may collect donors’ names, mailing addresses, email addresses and other contact information if they register for an event PHW organizes.
• PHW may collect donors’ names, email addresses, telephone numbers, information, and billing addresses when donors contribute on the PHW website, through social media or other applications, over the phone, or by mailing in a check.

d. PHW uses donor information in the following ways:

• PHW may use donor personal information to analyze overall giving patterns, make more accurate budget projections, understand donors’ interests in our mission, and update donors on the organization’s plans and activities. This information is shared on a confidential and need-to-know basis with staff, board members, volunteers, and consultants of PHW.
• PHW will use donor personal information, when necessary, to comply with the law (such as Internal Revenue Service requirements), when acting in good-faith belief that such action is necessary to conform to the requirements of the law or to comply with legal processes required of PHW.
• PHW may also use donor personal information to protect and defend PHW rights.
• PHW may use donor personal information to act in urgent circumstances such as a security or medical emergency during donors’ international travel with PHW —to protect the personal safety of the donors and others.
• PHW will use donor personal information to protect against potential fraud. For example, PHW may verify with third parties the information collected while processing a gift, event registration or other donation.  If a donor uses a credit or debit card on the PHW website, PHW may use card authorization and fraud screening services to verify that the card information and address matches the information that was supplied to PHWFF and that the card being used has not been reported lost or stolen.

e. Sharing Donor Personal Information and Protecting Donor Privacy:

• PHW will never rent, trade, or sell donors’ e-mail addresses with any other organization.
• PHW may on occasion share donors’ names and mailing addresses with its service providers who provide donor research services or mailing services while maintaining donor confidentiality.
• PHW does not otherwise disclose donor personal information to any third parties.
• PHW donors have the right to remain anonymous.
• PHW will strictly honor all donor requests for anonymity.
• PHW donors have the right, upon request, to promptly review any donor personal information that PHW has collected about them.

6. Opt-Out.  Individual donors who prefer not to receive information from PHW may opt-out of specific or all correspondence with PHW at any time by contacting PHW at donate@projecthealingwaters.org or sending a letter to the address listed in paragraph eight below.

7. Policy Revision.  PHW will periodically review and update this policy.  PHW will prominently post the current version of this policy on its organizational website.

8. Contact Us.  If you have any questions about this Donor Privacy Policy, please contact us at the address below:

Project Healing Waters

1910 Marina Drive, Windsor, CO 80550